Dear Regency Owner,
The recent correspondence sent to you by US Mail contains information about the January 20th Membership / Budget / and Special Assessment Meetings. It also contains your Proxy (bright green for Bldg #1 and bright yellow for Bldg #2) and a return envelope for you to mail it back to Regency.
LOCATION: The location of the meeting was changed from Building #2 to Building #I. President Janes will be presenting information which requires the use of the large movie screen.
DIRECTORS: There were the same number of candidates as Board openings so no election is required for Building #2. The Directors will choose Officers at the Membership Meeting as you will read in your correspondence.
BUDGET: Per the Association Documents, Formal Adoption of the 2015 Operating Budget is the same date as the Membership Meeting, the third Tuesday of January. Please note the proposed Operating Budget for 2015 will be formally adopted at the Membership Meeting.
PROXY: It is critical that each of you sign and return your Proxy as it counts towards the meeting's quorum requirements. You can be present at the meeting in person, "or by Proxy", and a quorum is required for the Board to conduct Association business.
SPECIAL ASSESSMENT MEETING: This meeting will immediately follow the Membership Meeting. The date and time were chosen due to the high number of Unit Owners that are in residence this time of year. All Owners will be advised of the shutter replacement project details that led up to the decision to replace the shutters at this time.
Please sign and return your Proxy, even if you plan on attending the January 20th Meeting.
For the Board of Directors